Policy Manuals & By Laws

WEFC Draft Purchasing Policy


The West End Food Co-op operated as a multi-stakeholder food co-op in South Parkdale, a diverse neighbourhood in the west of Toronto for 6 years. This neighbourhood consists of a large newcomer population, a historically low-income population, many young families and a rapidly gentrifying new influx of higher income condo dwellers.

When WEFC opened in 2012, the food scene was different and besides one small independently owned natural food store, there was next to nothing for local, sustainably sourced, organic foods. Prior to the store opening, as well as continuing throughout the store’s success, and beyond, WEFC also managed the nearby Sorauren Farmers’ Market which focuses on bringing small-to-medium scale local farmers and prepared food vendors to North Parkdale. The first inventory was decided upon by a group of volunteers and staff who researched a category of foods, and reported back on their findings, which distributor had the best prices/deals/ethics, and their recommendations.

This is the 2016 Draft Purchasing Policy, which was developed by WEFC’s Purchasing Committee. This document was collaborated on for 2 years to put together the policy that best describes WEFC’s needs and purchasing commitments to its members and shoppers.

UN Human Rights and Food Presentation - St Jamestown Co-op, Conscious Minds

Climate resilience and food justice. These concepts are ingrained in the UN Human Rights documents which Canada has signed on to. Excerpts from the following documents in relation to food justice are included in the downloadable presentation below:

  • UN Economic Social Rights Related to Food

  • UN Right to Food

  • UN Rights of the Child - in relation to the food system

  • UN Declaration on Rights of Indigenous People

  • 17 Sustainable Development Goals

We thank St Jamestown Co-op and Conscious Minds for putting together this presentation and sharing it with us.

Sample GM Delegation of Authority and Reporting Requirements

Thanks to the West End Food Co-op for sharing this document. 

This General Manager Delegation of Authority and Reporting Requirements document is an example of what a multistakeholder co-operative like West End Food Co-op uses. 



Sample Workplace Anti-Violence and Harassment Policy

Thanks to the West End Food Co-op for sharing this document. 

This Workplace Anti-Violence and Harassment Policy document is an example of what a multistakeholder co-operative like West End Food Co-op uses. 



LFFC Finance Policy

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Financial Policy Approved May 23, 2017 - BD010

Local Food and Farm Co-ops is an Ontario non-profit, co-operative. Its financial management policies are established by the Board of Directors which has fiduciary responsibility. The Board of Directors may delegate limited authority over its financial affairs to the Treasurer who functions as the Chief Financial Officer and to the appropriate staff of the organization; however, the Board retains full responsibility and fiscal authority. The Treasurer works directly with the Management to oversee the management of fiscal procedures and regularly reports on financial position and investments to the full Board. The Executive Director is the staff person responsible for day-to-day operations of Local Food and Farm Co-ops and is accountable to the Board of Directors. The following fiscal policies and procedures have been approved by the Board of Directors

May 2017. 

Safety Manual for Grocery Stores

The purpose of this safety manual is to establish standards for an industry-specific safety program for establishments covered under the following Standard Industry Classification (SIC code): 5411.  This safety program has been developed by the Florida Division of Safety with voluntary input from Florida employers, workers' compensation insurance carriers, labor organizations, trade associations, and other industry leaders.


This manual is intended to serve as the basis for an employer integrated safety and health management program.  Implementation of this safety program satisfies the requirements of the Division of Safety.  The essential elements of this program include:  top management's commitment and involvement; the establishment and operation of safety committees; provisions for safety and health training; first aid procedures; accident investigations; recordkeeping of injuries; and workplace safety rules, policies, and procedures.

LFFC 2017 By-laws

This is a guide for the development of LFFC by-laws that uses the OnCo-op by-laws as a template. On-Co-op is a similar provincial organization of co-ops, and was used as the primary example (and shared freely with LFFC by ONCo-op). Other suggestions for additions or insertions are highlighted and noted in the revised text. The document contains highlighted sections that must be brought to the LOFC incorporators/ first Board of Directors to decide. Other highlighted notes are drawn from a range of sources and included to suggest other topics or different wording. This is meant as a Guide only for the drafting and finalization of the LFFC by-laws. The Table of Contents provides an overview of the topics. Note that the order of topics follows OnCo-op’s example, but is different from other models, and is easily changed if warranted.